All of the equipment was inventoried, identifying the largest equipment primarily being used in specific rooms, optimizing paths for moving in & out, storage efficiency, software update connections, and defining how to best utilize the space freed up consolidating instruments and supplies. This step also required installing new storage solutions to handle all of the equipment, tables, beds, accessories and tools. Data clean-up required touching all of the associated inventories and the separate dictionaries of materials management and the electronic medical record programs that pull into preference cards and sterile processing tray recipes. After this data “optimization” the dictionaries for the individual modules completed the first step moving toward software interface for improved scheduling and conflict checking.
INSTRUMENT TRAYS & PEEL PACKS: Clinical coordinators, nursing staff, and scrub techs along with sterile processing leads made their way through active instruments pretty quickly, but going through the back-up, seldom used, and discontinued instruments was more time consuming requiring them to draw upon knowledge and experience for accurate identification. Reconciliation resulted in improvements, consolidation, and desire for future projects that included replenishment, repair/replace processes, instrument set review, education, training, and overall teamwork.
SUPPLY ITEMS, DISPOSABLES, AND IMPLANTS: The clinical coordinators, surgery buyers, product coordinator, and purchasing department staff employed a defined process of item verification, active status, frequency of use, par levels, locations, barcode accuracy, timing of scanning, storage capacity & replenishment, etc. to reconcile supply items, disposables, and implants. This information was then used to create logs that facilitated the process of data optimization to update the dictionaries and inventories.